Venue Partner Application

Saturday, September 5, 2026 • Downtown Ridgefield, WA

Apply to be a venue partner for Ridgefield Live & Local. Host live music and join the walkable festival experience!

Timeline:
  • Venue applications due: Friday, February 6, 2026
  • Venue decisions + agreements signed by: Friday, February 20, 2026

What Venue Partners Receive

  • Guaranteed foot traffic + intentional routing: We program set times and venue rotations to keep crowds moving and avoid "dead zones" throughout the day.
  • Official placement everywhere: Included in the official venue map, master schedule, festival website, social posts, and on-site wayfinding.
  • Turnkey production support: Centralized coordination for basic production needs (set times, load-in notes, shared expectations, escalation contact).
  • Marketing that converts: Pre-event promotion + day-of amplification that pushes attendees to participating venues (not just "the event").
  • Operationally clean settlement: A simple closeout process (POS reports + settlement sheet) so everyone knows the numbers and payments are fast and fair.
  • Vendor protection: Clear policies and festival-wide Code of Conduct to help venues manage issues consistently.

How It Works

  • Apply below with your venue details and constraints
  • We confirm fit (capacity, sound, schedule, logistics)
  • If selected, we send a Venue Participation Agreement for signature and invoice the base fee

Venue Partner Fee Model

Your Venue Partner Fee is calculated as:

  • Base Fee (due at signing, by Venue Class)
  • PLUS 5% of Net Event Sales (post-event, capped by Venue Class)
Venue Class (by Max Legal Occupancy of the Festival Footprint)
Venue Class is based on the maximum legal occupant load for the areas you make available to patrons during the Event Window, including indoor space plus any patios, beer gardens, and outdoor areas within the boundaries of the venue’s typical liquor-licensed premises where patrons may be served, be seated, or generally congregate as part of the festival footprint.
  • Satellite (≤25): $250 Base Fee + 5% (capped at $500)
  • Host (26–100): $1,000 Base Fee + 5% (capped at $2,000)
  • Anchor (101+): $1,500 Base Fee + 5% (capped at $3,000)
Indoor-only classification (optional): If a venue wants to be classified based on indoor-only occupancy, the venue must define an indoor-only footprint and actively control access to outdoor areas during the Event Window. If outdoor areas within the liquor-licensed premises are open for service, seating, or general congregation, they are included in the Festival Footprint.
Net Event Sales (summary definition): Net Event Sales = POS-reported gross sales during the Event Window minus: sales tax, gratuities/tips, refunds/chargebacks, gift card loads, and third-party delivery sales (if applicable). Final definitions and settlement process are in the Venue Participation Agreement.
Event Window: The Event Window is the festival-designated operating period for your location on event day (exact times shown in the agreement and day-of run-of-show).

Settlement Packet & Final Payment

  • After the event, you’ll receive a Settlement Packet with a summary of your reported sales, fee calculation, and payment instructions.
  • Final payment (if any) is due within 10 business days of receiving the Settlement Packet.
  • Questions or disputes can be addressed with the festival team before payment is finalized.
Note: The Settlement Packet will include a detailed breakdown of your Net Event Sales, fee calculation, and any applicable adjustments. Please review carefully and contact us promptly with any questions.

Vendors (Festival Approval + Flat Fees)

To keep the event high-quality and consistent across venues, any third-party vendor operating during the Event Window must be approved by Ridgefield Live & Local (including food trucks, pop-up food, artisan/retail tables, and brand activations). A venue’s normal operations and on-site offerings are not impacted.

Approved vendors will be featured in festival marketing materials (as applicable), including our website vendor list and select social posts leading up to the event.

Festival flat fees (approved vendors only):
  • Food Trucks: $200
  • Vendor Tables (10’x10’): $150
Vendor Application
What happens next:
  • We review all venue applications after the deadline.
  • Decisions and agreements will be sent by Friday, February 20, 2026.
  • If selected, you’ll receive a Venue Participation Agreement and invoice for the base fee.
View our full festival policies

Venue & Contact Information

1
Venue & Contact
2
Venue Details
3
Availability
4
Tech & Setup
5
Policies & Submit
Step 1 of 5